Alan Kay made this famous statement, “The best way to predict the future is to invent it,” and the same is true in the world of building management. As a facility manager, you have to be able to predict the future and create a proactive facility plan to manage the building efficiently.
The role and responsibility of a facility manager is evolving and expanding, especially in today’s era of workplace digitisation. You’ll face a range of challenges every day right from coordinating vendors, meeting compliance guidelines to handling issues.
You must be able to juggle multiple tasks while keeping calm under immense pressure. However, there are no short cuts or hacks to create outstanding facility services and become a successful FM. But, don’t worry. We are here to help you to get you there in no time.
Here are some of the most important things every facility managers should know to successfully manage a facility:-
Be proactive and create a plan
Breakages and unexpected issues with infrastructure are one of the significant challenges of Facilities Management. These kinds of issues could be distracting and urgent, but you could overcome with proactive maintenance. You should know how to manage a schedule that will help you stay ahead of maintenance on each of the building’s systems and equipment.
By following standardised procedures, you could avoid unanticipated breakages and shutdowns that affect productivity. Maintenance record data could help the facilities manager to be more proactive with their maintenance trends by looking for patterns, trends, and other insights.
Learn to anticipate problems
Infrastructure problems are inevitable even if you stay on top of maintenance. Yes, it can and does happen. The key is to know to expect problems and look forward to them. Facility managers should prioritise flexibility because, without it, they couldn’t tackle unexpected problems as they come up. If you plan it properly, it will be easier to analyse the issues and solve them with hands-on solutions.
Keep up with the trends
When it comes to facility management, there is always more to learn, and it never ends. You need to keep up with the latest trends in the industry to boost productivity, efficiently manage the facility, and cut down costs. You must execute an innovative project if you want to make changes in the facility. Maybe redesigning the workplace layout or implementing new technology. Whatever it may be, make sure the decision you make benefits the owners and employees and impresses the stakeholders.
As you see, you need to have the ability to utilise the facility as a tool to improve employee engagement, productivity, develop workplace experiences, and strengthen company culture, which communicates and reinforces your company’s value.
Need help managing your facility? We can help! Pacific Building Management Group provides modern facility management services that are effective and custom-tailored to meet the needs of our clients.