Working for a company that requires time tracking has its ups and downs. The biggest downside is you have to keep track of how long you’re working on each task, but the upside is its way more difficult to steal time at work. With a time attendance system in place, there are no longer any excuses for why employees are clocking out early or taking extended lunches. It also can curb excessive spending by providing transparency into employee hours so managers know when they should be looking over their staff’s shoulders – which could potentially save your business thousands of dollars per year.
Your employees may not seem like the most likely thieves, but they could still be stealing from you without realizing it. The average employee steals about 4-5 hours each week. When multiplied by 52 weeks in an average year, that equals 208 to 258 hours of lost productivity per person annually! Find out what measures you should take to prevent this from happening and get back some of those lost hours with a better understanding of how a time attendance system works.
- Accurate time-in and time-out recording.
This is an attendance management necessity – employees should be able to clock in, log break periods and even punch out after work. Time attendance systems reduce the risk of fraud by authenticating each user individually on file so there’s no one else who can use your ID besides you.
There are also sophisticated systems that come with an alert function: employees will be alerted if they forget to clock in or skip clocking out at the end of their workday. This automated system notifies managers and prompts them for immediate action to ensure that these anomalies don’t happen again.
- Properly manage employee leaves.
Leaving work to go on vacation can be a difficult decision, but it is important that you notify your company of when and where. Your attendance software will help by automatically notifying human resources about any absences so they know how many days an employee has taken off without telling anyone else first.
It might feel like there’s no time for fun or relaxation during this busy season with all the end-of-year deadlines looming overhead -but don’t forget: taking some well-deserved R&R isn’t just good for personal health; research shows workers who take breaks tend get more accomplished at home office than those who do nothing.
- Clear and transparent reporting.
Basic report generation for employee attendance is a key HR responsibility in any organization. Reports should be available as exportable spreadsheet files which can help with basic accounting such as hours, overtime payouts and missed days from work to ensure proper oversight on where your time goes each week or month.
It is a duty of any HR professional to keep track and maintain employee attendance records. The appropriate reports can be generated from these databases for easy accessibility by management.
Maintaining worker’s schedules should not only include maintaining their daily logs but also generating exportable reports with basic information that will help managers make informed decisions about future needs.